Timekeeping

From U of M Internal Medicine Wiki

This article explains how timekeeping is done for department employees. The process is different for UMG staff, WRHA/HSC staff and University staff.

Timekeeping for UMG staff

UMG#staff submit their time directly to Payworks. See How to submit extra time worked and absence requests to Payworks for UMG employees.

Their managers approve the time in Payworks as well. See How to approve extra time worked and absence requests to Payworks for UMG employees.

Timekeeping for WRHA/HSC staff

WRHA/HSC staff email their timesheets weekly to their designed payroll person and cc their Manager.

  • Full-time employees are pre-coded in SAP and only exceptions are recorded. The Physician Services Manager must approve the Timekeeper submissions weekly in SAP.
  • Part-time (Flex) employees submit the hours worked for the week and the Physician Services Managermust approve the submissions weekly in SAP.
  • The deadline for time sheet submission is every Thursday by 9 am. If deadline is missed the employee risks not receiving pay especially for flex employees.

Timekeeping for U of M

University staff email their time sheet weekly to their designated payroll person and cc their Manager.

  • University of Manitoba staff submit their time sheets weekly and the Timekeeper enters or approves their submissions in VIP. Batch submissions must be entered weekly by the Timekeeper regardless if the employee is full-time or part-time.
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Where do they get the time sheet, is a copy available by link? User:Ttenbergen 01:10, 13 October 2018 (CDT)

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  • This table is under U of M timekeeping. I would agree that it might be nice to have a table that does all timekeeping, but we should then either move this to be generic or move each piece to its respective timekeeping. I like it as one, but no idea where to put it! Thoughts? User: Tcipriano


Employee/Group Manager Timekeeper
GFT Department Head Contract Administrator
UMFA Department Head Contract Administrator
Program Administrator Program Administrator Manager Program Administrator Manager
Program Administrator Manager Managing Director Contract Administrator
Karen Ellison Service Redesign Manager Contract Administrator
Program Secretary - Biomedical Proteomics Finance Manager Contract Administrator
Casandra Dolovich Head Statistician Contract Administrator
Program Secretary - Endocrinology / Metabolism Physician Services Manager Liane Davidson Contract Administrator
Neurology Research Staff Physician Services Manager Liane Davidson Elaine Manipol back-up Janice Gushulak
Nephrology CIDC Research Staff Physician Services Manager Liane Davidson Tiffiny Nelson back-up Janice Gushulak
Program Secretary - Gastroeterology Physician Services Manager Kim Armitt Emma Shaw back up Natasha Passante
Program Secretary - Hepatology Physician Services Manager Kim Armitt Annette Nanowski back up Michelle Lejano
U of M Research Staff Physician Services Manager Kim Armitt Annette Nanowski back up Michelle Lejano
HSC Research Staff Physician Services Manager Kim Armitt Emma Shaw back up Natasha Passante
HSC Research Staff Physician Services Manager Ashley Watsko Leanne Schmidt back up Sara Harms
UofM Research Staff - Rheumatology Physician Services Manager Ashley Watsko Janice Gushulak back-up Elaine Manipol
Program Secretary - Respiratory Medicine Physician Services Manager Ashley Watsko Leanne Schmidt back up Sara Harms
Program Secretary - Physical Medicine and Rehabilitation Physician Services Manager Ashley Watsko Leanne Schmidt back up Sara Harms
Program Secretary - Rheumatology Physician Services Manager Ashley Watsko Leanne Schmidt back up Sara Harms
Program Administrator - Geriatric Medicine Physician Services Manager Ashley Watsko Physician Services Manager Ashley Watsko