Special Events

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Policies
Policy: Special Events
Policy Nr: Sec 08 - 10
Target Review Date: 2020-07-16
Main Stakeholder: Managing Director

Purpose

Effective development, management and promotion of special events can promote and strengthen the Department of Internal Medicine’s reputation for excellence and is a vital part of doing business effectively. Funds spent on events should:

  • Be appropriate to the occasion
  • Not be lavish or excessive, or harmful to the department’s reputation.


Pre-Approval

The Department Head must pre-approve all expenditures.


Event Budget

Budgets have been set for each of the categories below. Contact the Managing Director or the Finance Manager for more information. It is recognized that the cost of special events may vary appreciably depending upon the venue and the nature of the function. In this respect, the costs per person should be reasonable and consumption of alcohol should not be excessive. Ordinarily, the Department will not fund events for departing faculty - exceptions at the discretion of the Department Head. While expenditures on celebrations of personal events in the lives of our faculty members and staff may not be paid from Department funds, this policy does not intend to discourage these events from taking place. Nothing in this policy or guidelines is intended to discourage faculty and staff voluntarily contributing personal money to section social funds.


Event Categories

Long Service Awards

The Anniversary Years of Service recognizes service milestones for both support staff and academic faculty throughout their careers at: the hospital; University Medical Group (UMG); or the University of Manitoba. Gifts are provided by the hospital, University Medical Group or the university. Anniversary gift intervals vary depending on the organization. Recognition events will be held in accordance with hospital, University Medical Group, and/or university policies and procedures.

Retirements and Resignations

To celebrate the exceptional contribution of faculty (with 15 or more years of service) during their career with the department, a retiring or departing faculty member will be acknowledged at the Annual Faculty Dinner. A gift will be presented to a retiree or departing faculty member with 15 or more years of service with the Department. The gift will be presented at the annual faculty dinner or at a section function.

Department of Medicine Winter Party

Hosted by the department to celebrate the holiday season with faculty and staff.

Faculty Dinner

Annual Faculty Dinner hosted by the Department to honour research and teaching excellence.

Research and Teaching Awards

Teaching Excellence Awards

Research Excellence Awards

Memorial Lectureships and Awards


Research Chair Announcements

Over the last decade, the department has been aggressive in developing Endowed Research Chairs. To recognize donors and the announcement of the Chair, the department plans a recognition event. New Chair holders are required by University policy to give a public lecture within the first year of the appointment.


Special Lectures


Process

Most of the special events are organized by the Communications and Special Events Officer.


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