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There are currently 232 questions on this wiki.

 Summary
Academic Half Day - Endocrinology / Metabolism
Academic Half Day - Neurology
Academic Half Day - Physical Medicine and Rehabilitation
Academic Half Day - Respiratory Medicine
Academic Half Day - Rheumatology and City Wide Rounds
Access tax forms for U of M employees
Access tax forms for WRHA employees
Access the Home Care Program - Community Stroke Care Service (CSCS)
Accreditation
Ad-hoc reporting of CME attendance
Arrange for dictation number and dictation equipment
Bed Doctor
CPD Coordinator
  • Is the setting up of rounds etc (which may or may not include the use do CPD Limesurvey) is already tracked elsewhere. When I started thinking about it before I realized that this is all a bit heterogeneous. Will likely need further talk with Tom and Suzanne Doyle...
    • This list is a mixture of people who are Program Administrators and Secretaries, and "other". Some may be responsible for the scheduling of rounds, setting up and taking down equipment, or, solely responsible for sending out Lime Survey.
      • When I set up this page I intended it for those who are responsible for the LimeSurvey part. I would like to also look at the setting up of rounds in general, but that one seems a bit inconsistent across the department, so haven't tackled it yet. So which of the people below should actually be doing the LimeSurvey part, and how do we improve the process of finding out when one needs to be added, or more tricky, removed?


The following also have CPD Coordinator accounts, but we don't have them on our wiki. Where do they fit in? Please put comment behind name, don't delete it, so we can cross-reference this page with actual LimeSurvey CPD Tracking accounts.

  • Janessa Kaus
  • Charlotte Morrisseau
  • Dorothy Miller - left dpt
  • Jessica Fraser
  • Kyrell (Kylie) Salas
  • Lisa Deneka
  • Natalie Rodriguez - now works for MICH
  • Vetty Zahro - got a new job
Cabling for Computers and Phones at U of M and WRHA
  • This discussion entry is not yet following the new instructions at Discussion & Question Instruction
  • Calendar Management
    Cardiologist
    Catchment area
    Catering - Accreditation & Internal Reviews
    Cherie MarynowskiIs that Program Administrator - Core (Committee Support)?
    Is that Program Administrator - General Internal Medicine?
    Chief Medical Residentwhat others that are relevant to department processes?
    Clinical Sharepoint
    Clinical Teaching Unit
    Clinical Teaching Unit (CTU) Schedule
    Coding expenses in UMG
    Complete Physician Contract
    Comprehensive Patient Assessment (CPA) Sessions
    Conference call
    • is this different for WRHA / U of M?
    Confidential wasteSuzanne Doyle could not find any information yet on how the U of M deals with confidential waste. I suspect U of M employees at HSC will use the locked confidential waste bins that will be located throughout HSC.
    Confirming that a LimeSurvey was sent
    Convert document from Adobe pdf to Excel or Word
    Coordination of Travel for Recruitment Visitors
    Core Internal Medicine Residency Training Committee
    Core Internal Medicine Residency Training Program
    Creating a new role page
    Critical Care
    Critical Care Attending
    Critical Care Subspecialty Education Program
    Cross appointment
    DOCSS
    Department file share
    Department of Internal Medicine and WRHA Medicine Program Consultation Policy
    Dermatology Specialty Education Program
    Dermatology Subspecialty Education Program
    Doctors Manitoba
    Dr. Andrew Dyck
    Dr. Annaliese TisseverasinghePostgraduate Medical Education Committee says representative is the Postgraduate Program Director - Rheumatology, which is listed as someone else. Is that out-of-date?
    Is there a special, separate committee for the Rheumatology Subspecialty Education Program?
    Dr. Daniel Sitar
    EChart
    EMG application
    EPIC
    ERenal/EKHR
    Email etiquette
    Email/Outlook Access
    Emergency Contact List
    Employee Onboarding
    True, but that is not specific to LimeSurvey. If we make sure that roles have their software requirements assigned, and that all employees are documented with all roles they currently perform, then the process of changing their role on the wiki would provide all the necessary information to update access needs. When we are ready with this onboarding I would like to show you guys what I mean by that. Can someone tie me into a meeting at the right time? User:Ttenbergen 17:50, 14 February 2019 (CST)
    Entrada
    • how does administrative stuff get access to Entrada? Which admin staff needs access? Does one need to have a U of M account to have access to Entrada? User:Ttenbergen 17:32, 14 February 2019 (CST)

    by what process is access to Entrada removed?
    need more info, and updated info about how Entrada will tie into our processes as it becomes available. User:Ttenbergen 11:03, 13 September 2018 (CDT)
    External elective rotations
    Extracting feedback from LimeSurvey CPD Tracking
    FAST
    Fund Organization Account Program
    GFT Travel Fund Guidelines
    • How does this relate to Mileage. The rate is different, possibly because this is U of M. Should we break this out into a different page since it is only tangentially related to GFT Travel? Is there a form for U of M as there is for WRHA? What should UMGers use? User:Ttenbergen 12:51, 4 February 2019 (CST)
    General Internal Medicine
    General Internal Medicine Subspecialty Education Program
    Generating Reports for LimeSurvey CPD Tracking
    Geriatric Medicine Subspecialty Education Program
    Geriatric Medicine Undergraduate Medical Education
    Grace HospitalI was about to replace the above with the following, but now am not sure, are they still considered a teaching hospital?
    Grace paging
    HR Shared Services (HRSS)
    HSC Housekeeping
    HSC Security
    HSC paging
    Hepatologist
    Home Care Program - Community Stroke Care Service An Early Supported Discharge Model of Service Coordination and Rehabilitation
    How To Order Printer Supplies for WRHA Printers
    How to Hire a HSC Independent Contractor
    How to Hire a New GFT
    How to Hire a New UMG Employee
    How to Hire a New WRHA Employee
    How to Hire a new UofM Employee


    How to Obtain a U of M Library Card
    How to Send a Distribution List in Outlook 2010
    How to advertise a position
    How to arrange for a pager
    How to cancel a pager
    How to courier a letter or package
    • What is the U of M process?
    ICU Director
    In-training Evaluation and Report (ITER)
    Incoming residents
    Information required by UMG for new employees
    Internal Medicine Grand Rounds
    International Students and Manitoba Health Insurance
    JBRC 7&8 Emergency Procedure
    Janet Labarre
    Karen Eldridge
    Key & building access for JBRC
    Keys for offices/clinics
    List of Radiation Oncologists
    Maintenance Dispatch
    Management of Medical Records
    Managing participants in LimeSurvey
    Managing survey administrators in Limesurvey
    • When a new employee or Program Administrator is hired and will be assigned Lime Survey duties, that hiring manager needs to contact Herman Aubel, Tina Tenbergen to set up the new employee with Lime Survey - ie, this has to be part of the on boarding process for new employees who will use Lime Survey
      • to some degree, so what is the checklist for that? Also, some people get this added to their plate later on, or have it removed when no longer in that role.
    Manitoba Health
    Marjorie Maglalang
    Med 3 Selectives
    Medical Staff Administrative Services
    Meeting wiki infrastructure
    Melanie Loyola
    Mileage
    • Is the same mileage process used for WRHA and U of M? What are the processes?
    File:Mileage grid.pdf
    Moving offices
    NTU Attending
    Nephrologist
    NeuroWorks
    Neurologist
    Neurology Postgraduate Committee
    New Employee Checklist
    New Physician Checklist
    OPAL
    File:Objectives Endocrinology Metabolism Subspecialty Education Program.pdf
    On Call Scheduling For CTU Medicine
    On-call Scheduler
    On-call schedule
    PACT
    PGME Out of Province Elective Rotation Process
    PHMS (PFT Lab application)
    PI and Patient Honourariums at UM
    Palliative Care
    Palliative Care Subspecialty Education Program
    Patient Recruiter
    tina to look over
    Performance Review
    Physician
    Physician Billing
    Physician Billing Number
    Physician absence notification
    • Several secretary pages mention this. While there will be unique people who need to be notified for only certain physicians, it would still be good to standardize the part that involves e.g. Medical Records and paging etc.


    • Maria Dungca has a template - Maria, could you please add the contents of X:\Maria\Rheumatology\Templates\Med Rec Notice of Absence.doc here?


    Is that just an email? If so, our wiki pages only list phone numbers, so could you please add the email address you use to them? Lined from Paging.

    • Yes, secretaries send the notice of absence via email to [1] User:Mdungca 11:15, 13 February 2019 (CST)
      are there any steps relating to Clinics or Accuro EMR that we need to take?
    • No. There is a separate process in notifying Clinics or Accuro EMR] User:Mdungca 11:15, 13 February 2019 (CST)
    • Who all needs to receive the absence notification?
    • Secretaries send only the absence notification via internal mail to Medical Records (IHA-MS137) and via email to Paging: [2] User:Mdungca 11:15, 13 February 2019 (CST)


    is "IHA-137" an internal address? User:Ttenbergen 17:09, 5 February 2019 (CST)

    • Yes, corrected: IHA-MS137 User:Mdungca 11:15, 13 February 2019 (CST)
    Physicians Portal
  • This discussion entry is not yet following the new instructions at Discussion & Question Instruction
  • Portable Electronic Device Policy
    Position budget request - HSC
    Postgraduate Program Director - Dermatology
    Principal investigator
    Procedure for External Section Review
    Procedure for calling Research Chair candidates
    Process Quality and Technology Analyst
    Processing Patient Payment
    Program Administrator - Allergy and Clinical Immunology
    Program Administrator - Cardiology
    Program Administrator - Core (Orientation)
    Program Administrator - Critical Care
    Program Administrator - Dermatology
    Program Administrator - Gastroenterology
    Program Administrator - General Internal Medicine
    Program Administrator - Geriatric Medicine
    Program Administrator - Haematology / Oncology
    Program Administrator - Hepatology
    Program Administrator - Infectious Diseases
    Program Administrator - Nephrology
    Program Administrator - Neurology
    Program Administrator - Palliative Care
    Program Administrator - Physical Medicine and Rehabilitation
    Program Administrator - Respiratory Medicine
    Program Administrator - Rheumatology
    Program Administrator Vacation Coverage? what is the term I am looking for here?
    Program Secretary - Gastroenterology
    • Should we send a fax back when we receive these to instead fax the clinic directly? That could be as easy as having a standard reply sitting next to the fax for each doctor (or better yet, one for all so sending clinics can update all the info) and returning it to the sending number. Something that tells them that we have forwarded the current fax onward but to update their documentation.
    Program Secretary - Geriatric Medicine


    This is a type of on-call schedule, right? User:Ttenbergen 17:51, 4 October 2018 (CDT)

    • Who is this U of M Admin Assistant? User:Ttenbergen 18:06, 4 October 2018 (CDT)


    • which Sec 3 is this?


    • is that a phone number? Do you mean incoming instead of outgoing?


    • What is this? presumably one will need to be given access to this... User:Ttenbergen 18:04, 4 October 2018 (CDT)


    • what is consult info? distribute to whom?


    This has not been documented yet, right? User:Ttenbergen 18:07, 4 October 2018 (CDT)

    • Is there a file share used by this role other than the personal one? If so, which?
    Program Secretary - Physical Medicine and Rehabilitation


    • As a wiki page this doesn't have appendices, but they could be stored as a separate page. Are the billing amounts the same for all our physicians? If so we should have a central page. If not we should discuss. For the moment, if these live on a file share you could provide the file share address.



    • Is this something that has similar enough components across the section that the process should be kept in Physician Billing instead?
    Program Secretary - Rheumatology


    • why Kim Armitt? Is it in her role as a specific PSM or is it her personally?


    Program Secretary II - RheumatologyIf we are not ready for Outlook booking, then maybe we should write up how to use doodle, since chances are a lot of people don't the tool.
    • Could we ask the clinic clerks to send it as meeting requests? About the same amount of work for them, but sticks it into calendar immediately as tentative, and all secretary or physician then needs to do is accept.
      • Your suggestions works too, but by phoning the secretary the clerk notifies right away of physician's availabilities.User:Mdungca 14:39, 5 February 2019 (CST)
        • Is the physician's schedule generally in the calendar? If so then a meeting request would show availability, no?


    Is this based on Dr. Annaliese Tisseverasinghe's role as something? I have put a question on her page re. committee membership. If based on role then once that is updated we should change it to a resolveRole call here so it self-updates. Do you know the answer to the questions on Dr. Annaliese Tisseverasinghe?

    • Is this something that has similar enough components across the section that the process should be kept in Physician absence notification instead?
      • Yes. This is added in here as part of the tasks of Secretary II in Rheumatology. User:Mdungca 14:39, 5 February 2019 (CST)
        • OK, I have moved the details to Physician absence notification so we can, as much as possible, standardize this. Would you mind putting what you use in your template on there as well (the content I mean, not upload the file...)? And who you actually send it to? User:Ttenbergen 17:06, 5 February 2019 (CST)


    • Do most section secretaries have the rights to do this, and are responsible for the task? Do we have this process documented on wiki from the secretary's perspective?
      • This is part of the tasks of the secretaries in Rheumatology, I don't know about the other sections.User:Mdungca 14:39, 5 February 2019 (CST)
        • OK, I will ask PSM and Tamara... User:Ttenbergen 17:24, 5 February 2019 (CST)


    • Is this Travel - WRHA? If so, does that page address this task enough so it doesn't need the extra info below? User:Ttenbergen 19:43, 4 February 2019 (CST)
      • Yes. These steps are added in here as part of the tasks of Secretary II in Rheumatology.User:Mdungca 14:39, 5 February 2019 (CST)
        • Would these be different than the steps followed by others trying to accomplish this? If not, the details should live in the central page... Maria, could you integrate them there?


    • Is this Dean's Travel Fund? If so, does that page address this task enough so it doesn't need the extra info below? User:Ttenbergen 19:43, 4 February 2019 (CST)
      • Yes. This process is added in here as part of the tasks of Secretary II in Rheumatology. User:Mdungca 14:39, 5 February 2019 (CST)
        • Would these be different than the steps followed by others trying to accomplish this? If not, the details should live in the central page... Maria, could you integrate them there?


    • Is this GFT Travel Fund Guidelines? If so, does that page address this task enough so it doesn't need the extra info below? User:Ttenbergen 19:43, 4 February 2019 (CST)
      • Yes. The steps are added in here as part of the tasks of Secretary II in Rheumatology. User:Mdungca 14:39, 5 February 2019 (CST)
        • Would these be different than the steps followed by others trying to accomplish this? If not, the details should live in the central page... Maria, could you integrate them there?


    • Is this something that has similar enough components across the section that the process should be kept in Conference call instead?
      • The section's process include using the rheumatology functional code for research conference calls and transfer the bill to research account when bill is received.User:Mdungca 14:39, 5 February 2019 (CST)
        • OK, so the code would be different for different departments but the rest of the process would be pretty similar, right? If so, the details should probably live in the central page. Could you integrate them there?


    Is "facility access" about medical privileges or building access?

      • This is referring to building access.User:Mdungca 14:39, 5 February 2019 (CST)
        • Does that require any actions beyond the two links right below? User:Ttenbergen 17:41, 5 February 2019 (CST)
        • No. User:Mdungca 13:51, 13 February 2019 (CST)
    Provincial Dictation and Transcription System reporting
  • This discussion entry is not yet following the new instructions at Discussion & Question Instruction
  • Purchase office suppliesWhat is the actual process? When does it have to go through U of M vs WRHA? Program Secretary - Geriatric Medicine talks about ordering through SAP - is that a thing?
    Questions
    Reason codes for time off and extra time
    Recruitment
    RedDot
    Relationships Between the Pharmaceutical Industry and Internal Medicine Residents
    Relationships between the Department of Internal Medicine and Health Related Industries
    Relevant Industry Relationships Policies
    Requesting access to administer financial accounts at the University of Manitoba
    Research Groups
    Research Staff
    Research accounts - U of M
    Research and Faculty Development Committee
    Residentis that the ACMT form? Does Tom fill this out?
    Is that only for external residents? Ttenbergen 19:17, 27 February 2018 (CST)
    Resident Travel Guidelines
    Resignations and status changes for WRHA Employees
    Rheumatology Residency Training Committee
    Rheumatology Subspecialty Education Program
    Riverview Health Centre
    Riverview Health Centre ID badge
    Rounds
    Emailed Suzanne to follow up on this. User:Ttenbergen 14:41, 15 August 2018 (CDT)
    STAR Database
    STB Catering
    STB ID badge
    STB Security
    STB paging
    Salary Policy Postgraduate and Undergraduate Medical Education
    Secretary 2 - Physical Medicine and rehabilitation
    Section of Neurology On-Call Handover Policy
    Sending out a survey in LimeSurvey
    Site Medical Director - Health Sciences Centre
    Site Medical Director - Victoria Hospital
    Site Medical Manager - Grace Hospital
    SuccessFactors
    Taxi
    Test
    The Wiki Way
    The quality of Resident Rotational Evaluations by Faculty
    Timekeeping


    • This table is under U of M timekeeping. I would agree that it might be nice to have a table that does all timekeeping, but we should then either move this to be generic or move each piece to its respective timekeeping. I like it as one, but no idea where to put it! Thoughts? User: Tcipriano
    Transcription Services Formatting Standards - Consultations and Letters of Correnspondence
    U of M Catering Trax
    U of M ID badge
    U of M Security
    U of M Service Desk
    U of M Travel Provider
    UGME Period
    Undergraduate Academic Half Day
    Undergraduate Clinical Teaching Unit (CTU) Ward Rotation
    Undergraduate Leave of Absence
    Undergraduate Medical Education Committee
    Undergraduate Patient Recruiter
    Uninsured patients
    University Medical Group
    Uranus
    • Is this a test?
    VENTIS
    VIP Terminal Server
    Victoria General Hospital
    • do we still have beds there?


    • Like the other hospital pages, this might be linked in from specialty/subspecialty pages. What info that would be relevant to those should be in here? See the other hospital pages for examples.
    WRHA Leaves
    WRHA Service Desk
    WRHA Travel Provider
    WebEx for Presentations and Interviews in Lieu of Skype
    WebXchange