Program Secretary - Respiratory Medicine
The roles are currently held by:
- 1 Physicians Supported
- 2 Responsibilites
- 2.1 Telehealth Policy & Procedure
- 2.2 Physicians Calendars
- 2.3 Physician Billings
- 2.4 Faxing
- 2.5 Physician absence notification
- 2.6 RSOPD Calendar
- 2.7 Confidential Waste
- 2.8 RS205 Respiratory Boardroom
- 2.9 Bronch/EBUS Availability Schedule
- 2.10 Pleurx Patient List
- 2.11 Cystic Fibrosis List
- 3 Related Articles
Telehealth Policy & Procedure
She maintains the respiratory physicians calendars for clinics, UGME and PGME teaching and rounds, and various business meeting requests.
The billings are couriered to MD Practice Solutions usually on a weekly basis or at month's end. Some billings are scanned or photocopied as requested.
Insurance paperwork and prescriptions are faxed by the respiratory secretary.
In advance of the physician's absence from HSC, the respiratory secretary will send out a memo stating the away dates and who will be providing any coverage during their absence. The shared drive has individualized memos for each physician's list of notifications.
A general respiratory absence memo can be sent to the following by either email or fax:
- Respiratory Section Members (by email)
- Respiratory Fellows (by email)
- Respiratory Outpatients Department (Fax 787-2420)
- Respiratory Outpatient Nurse Clinicians (by email)
- Respiratory Secretaries (by email)
- Jenelle Partridge, Manager of Patient Care, GH6 (by email)
- Respiratory Medical Staff, GH6 (fax 7-3526)
- Adult Medical Admissions Department, MS193 (Fax 787-1286)
- Health Sciences Centre Switchboard, MS108 (Fax 787-3530)
- Medical Information, MS149B (Fax 787-5002)
- MD Practice Solutions (by email)
- Holly Thibert (Program Administrator - Respiratory Medicine )(by email)
- St. Boniface Hospital Paging (fax 204-231-3492) if applicable
- Misericordia Sleep Centre (204-779-8657) if applicable
- Home Oxygen (204-940-6691) if applicable
- It is helpful to provide in the subject line the dates the physician will be away.
example: Dr. Martha Ainslie's absence memo - away dates Feb 18 - 25, 2019
Sara Harms,Michelle Wojnowski, and Rita Greco all can manage the clinic cancellations and changes through the Respiratory Clinic calendar found on Microsoft Outlook. If one is away the others can manage the cancellations and changes. Usually Sara or Michelle will send out the emails.
All requests are emailed and changes are noted on the calendar including the NEW weekly urgent clinics. The emails are sent to the respiratory clinic clerks of any changes to the calendar to keep them up to date. The clerks are: Rosemarie Dodd, Lisa Franks and Haidee Ilagan.
There is a locked confidential waste bin on RS3. The secretary disposes confidential mail from the physician offices into the hallway bin for proper disposal. Pick up is every Thursday.
RS205 Respiratory Boardroom
Both Sara Harms and Michelle Wojnowski manage the calendar for the telehealth clinics for the Respiratory Clinic. The RS205 Respiratory Boardroom is located at the Respiratory Hospital, 810 Sherbrook Street. This boardroom has a computer with internet connection and telehealth link. The Respiratory Clerks send emails to both Michelle Wojnowski and Sara Harms if they want to schedule a telehealth patient or block off for a telehealth clinic.
Inside the boardroom a weekly schedule of the room bookings are printed and available for the user. The list will include the site and codec for connecting telehealth sites. If the user has any technical issues with the telehealth link they can call the Service Desk at eHealth at 204-940-8500 option 4 or toll free 1-866-999-9698 option 4.
Every Monday Morning the boardroom is reserved for Respiratory Monday Morning Teaching and Wednesday afternoons the room is reserved for the Respiratory weekly academic activities.
Bronch/EBUS Availability Schedule
Michelle Wojnowski sends out every Friday morning from the EPR Reports the available slots for bronchoscopy and EBUS procedures for the following week. The email is sent to the Respiratory physicians on-call from the Respiratory Service Schedule and as well to the following people in Thoracics: Anna-Lisa Di-Gioia, Dr. Larry Tan, Marta Starzec, Shirley Manzon, and Vera Taylasheva. Also copies the clerks in respiratory clinic who can make changes as necessary after the email is sent out. The clerks in the clinic are: Rosemarie Dodd, Lisa Franks and Haidee Ilagan.
Pleurx Patient List
The pleurx patient list is a yearly list of all the pleurx insertions and removals performed by Dr. Martha Ainslie at the Health Sciences Centre. The list keeps track of either the right or left insertion and patient demographic information. The list is sorted by dates, newest to oldest for each year.
Cystic Fibrosis List
Michelle provides admin support for Dr. Wayne Kepron who is the Medical Director of Adult Cystic Fibrosis Clinic(CF) at the Health Sciences Centre since 1988. The CF Patient List is updated regularly on an excel spreadsheet documenting the patients of Manitoba with CF in alphabetical order with their demographic information as well as their genetic mutation if known and their family physician.