Program Secretary - Respiratory Medicine
|EPR||Access to Bronchoscopy Schedule|
|EPR||Access to Pulmonary Function Test Schedule|
Declare if this role will be shown by Template:Person No
- EPR - Setup Note: Access to Bronchoscopy Schedule
- EPR - Setup Note: Access to Pulmonary Function Test Schedule
Telehealth Policy & Procedure
|It's probably not the policies and procedures that are the admin's job, right? Maybe booking some specific things. Which are those?|
The secretary maintains the respiratory physicians calendars for clinics, rounds, UGME and PGME teaching, and various business meeting requests.
The billings are couriered to MD Practice Solutions usually on a weekly basis or at month's end. Some billings are scanned or photocopied as requested. Prescriptions are faxed and copies to billing are reviewed before submissions to ensure all patient billing information is listed. The patient's demographics can be check using the EPR system.
Insurance paperwork and prescriptions are faxed by the respiratory secretary.
In advance of the physician's absence from HSC, the respiratory secretary will send out a memo stating the away dates and who will be providing any coverage during their absence. The physician's Accuro EMR coverage will be covered automatically by the B HSC Respiratory Physician on Outside Call unless otherwise stated and should be noted on the away memo. The shared drive has individualized memos for each physician's list of notifications.
A general respiratory absence memo can be sent to the following by either email or fax:
- Respiratory Section Members (by email)
- Respiratory Fellows (by email)
- Respiratory Outpatients Department (Fax 787-2420)
- Respiratory Outpatient Nurse Clinicians (by email)
- Respiratory Secretaries (by email)
- Jenelle Partridge, Manager of Patient Care, GH6 (by email)
- Respiratory Medical Staff, GH6 (fax 7-3526)
- Adult Medical Admissions Department, MS193 (Fax 787-1286)
- Health Sciences Centre Switchboard, MS108 (Fax 787-3530)
- Medical Information, MS149B (Fax 787-5002)
- MD Practice Solutions (by email)
- Holly Thibert (Program Administrator - Respiratory Medicine )(by email)
- St. Boniface Hospital Paging (fax 204-231-3492) if applicable
- Misericordia Sleep Centre (204-779-8657) if applicable
- Home Oxygen (204-940-6691) if applicable
It is helpful to provide in the subject line the dates the physician will be away.
Example of Subject Line: Dr. Martha Ainslie's absence memo - away dates Feb 18 - 25, 2019
Respiratory Clinic Calendar
Sara Harms,Michelle Wojnowski, and Rita Greco all can manage the clinic cancellations and changes through the Respiratory Clinic calendar found on Microsoft Outlook. If one is away the others can manage the cancellations and changes. Usually Sara or Michelle will send out the emails.
All requests are emailed and changes are noted on the calendar including the NEW weekly urgent clinics. The emails are sent to the respiratory clinic clerks of any changes to the calendar to keep them up to date. The clerks are: Rosemarie Dodd, Lisa Franks, Haidee Ilagan and Angelica Martinez.
Sara Harms prepares catering orders for chest rounds usually held each Wednesday afternoon and Radiology/Pathology rounds once every month, usually the 3rd Wednesday.
For Chest Rounds the contact person is: Paula (Anna) Oliveira, HSC Catering, Retail Food Services, Tel: (204)787-2220, Fax: (204)787-4136, Email: Catering3@exchange.hsc.mb.ca, POliveira@exchange.hsc.mb.ca and For HSC on-line intranet orders: http://hschome.hsc.mb.ca/catering
For Rad/Path Rounds the contact person is:
Lewis Glassey Chef/Owner Prairie Box Catering Co., firstname.lastname@example.org Ph: 204-488-9927 and Fax: 204-488-4622
The food is delivered to RS205 for Chest Rounds and Rad/Path Rounds are held at St. Boniface General Hospital, usually in room A-2071-3.
All food orders to be CANCELLED if rounds are cancelled.
Sleep Clinic Schedule
Sheli Veilleux (email: email@example.com) Office Team Leader, Sleep Disorder Centre, Office#: 204-788-8534, Reception#: 204-788-8570, Fax#: 204-779-8657
Sheli sends by email the Sleep Clinic Schedule on a monthly basis for the following respirologists: Dr. Eleni Giannouli, Dr. Stephen Corne, Dr. Nancy Porhownik, Dr. Angela Desautels and Dr. Kimberley Mulchey.
The sleep clinics need to be reviewed for any conflicts in each of the respiratory physician's calendar.
Wayne Thompson (email: WThompson@misericordia.mb.ca) BSc, R.PSGT, Coordinator, Sleep Lab, Sleep Disorder CentreOffice; 204-788-8533 Lab; 204-788-8537 / 8570 & Fax; 204-779-8657
Wayne sends out the Sleep Physician On-Call schedule every 6 months.
Riverview Health Centre 2 East Coverage
Dr. Stephen Corne is the Director of 2 East, Riverview as of January 1, 2019. The following physicians regularly provide weekly coverage for the Riverview Health Centre, 1 Morley Avenue, Winnipeg:
Patient billing bed lists for 2 East Wing can be requested from Melanie Pedrosa, Health Information Department, Ph: 204-478-6259, Fax: 204-478-6190.
There is a locked confidential waste bin on RS3. The secretary disposes confidential waste from the physician offices into the hallway bin for proper disposal. Pick up is every Thursday.
RS205 Respiratory Boardroom
Every Monday Morning the boardroom is reserved for Respiratory Monday Morning Teaching and Wednesday afternoons the room is reserved for the Respiratory weekly academic activities.
Both Sara Harms and Michelle Wojnowski manage the calendar for the telehealth clinics for the Respiratory Clinic. The RS205 Respiratory Boardroom is located at the Respiratory Hospital, 810 Sherbrook Street. This boardroom has a computer with internet connection and telehealth link. The Respiratory Clerks send emails to both Michelle Wojnowski and Sara Harms if they want to schedule a telehealth patient or block off for a telehealth clinic.
Inside the boardroom a weekly schedule of the room bookings are printed and available for the user. The list will include the site and codec for connecting telehealth sites. If the user has any technical issues with the telehealth link they can call the Service Desk at Digital Health at 204-940-8500 option 4 or toll free 1-866-999-9698 option 4.
Bronch/EBUS Availability Schedule
Michelle Wojnowski sends out every Friday morning from the EPR Reports the available slots for bronchoscopy and EBUS procedures for the following week. The email is sent to the Respiratory physicians on-call from the Respiratory Service Schedule and as well to the following people in Thoracics: Anna-Lisa Di-Gioia, Dr. Larry Tan, Marta Starzec, Shirley Manzon, and Vera Taylasheva. Also copies the clerks in respiratory clinic who can make changes as necessary after the email is sent out. The clerks in the clinic are: Rosemarie Dodd, Lisa Franks, Haidee Ilagan and Angelica Martinez.
Pleurx Patient List
The pleurx patient list is a yearly list of all the pleurx insertions and removals performed by Dr. Martha Ainslie and Dr. James Bras at the Health Sciences Centre. The list keeps track of either the right or left insertion and patient demographic information. The list is sorted by dates, newest to oldest for each year. Sara Harms updates the list.
Cystic Fibrosis List
Michelle provides admin support for Dr. Wayne Kepron who is the Medical Director of Adult Cystic Fibrosis Clinic(CF) at the Health Sciences Centre since 1988. The CF Patient List is updated regularly on an excel spreadsheet documenting the patients of Manitoba with CF in alphabetical order with their demographic information as well as their genetic mutation if known and their family physician. Michelle Wojnowski updates the list as needed.