Program Administrator - General Internal Medicine

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The Program Administrator - General Internal Medicine is involved in many things, see #Related Articles. The role is currently held by:

Info Systems

InfoSystem AdditionalSetupInfo
Entrada no special instructions
EPIC no special instructions
FAST no special instructions
LimeSurvey CPD Tracking no special instructions
VENTIS no special instructions

File Shares

There are no Onboarding tasks registered for this role.


SMW

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  • Entrada - Setup Note: no setup notes

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  • EPIC - Setup Note: no setup notes

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  • FAST - Setup Note: no setup notes

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  • VENTIS - Setup Note: no setup notes

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Additional Info

Program Administrator
Section General Internal Medicine
Specialty/Subspecialty program: General Internal Medicine Subspecialty Education Program

The Program Administrator - General Internal Medicine is one of our team of Program Administrators; see that page for more general info about all of them.


Responsibilities

Responsibilities regarding incoming R4s to GIM

BOOT CAMP

  • In January, let Dr. Thomas Jacob know how many new incoming R4s there are. (Both R4s & R5s participate in Boot Camp as Instructors) Boot Camp is held in the CLSF Lab.
  • In December of each year, contact Anesthesia for the Peri Op Rotations (Pushpini (Penny) Nanayakkara, pnanayakkara@hsc.mb.ca), and Calgary for the OBIM Rotation (Karen Ratushny,karen.ratushny@ucalgary.ca) , and Program Administrator - Critical Care to secure the blocks
  • in January of each year, remind the Program Director to send another welcome email to the incoming R4s
  • in January of each year, email incoming R4s to set up their meeting with the Program Director
  • in February of each year, meet with the incoming R4s to discuss their schedule for for the upcoming academic year
  • in February, contact incoming R4s to ask first and second choice of vacation and who research-specific supervisor will be

April

  • in April of each year, ask the incoming R4s who their Long Clinics are with, then update:
    • the Resident Contact Info List
    • Resident Manual item 9) Long Clinic Assignments for GIM (the one labelled "not for residents")
    • the Master Schedule
    • each resident's individual schedule
  • In April of each year, update the Excel File List of Residents - it is the list that determines our REF Allocations (N Drive, Postgrad - All, List - Resident List by Alpha 201X-202X
    • in the appropriate tab
      • Enter incoming residents
      • Enter graduating residents
  • In April of each year, contact each graduating resident to ensure they did in fact apply to the Royal College to have their assessment of training done by the Royal College. Then they can register for their sub-specialty exam which occurs in the fall. Basically the Assessment of Training triggers the process for the resident to apply for the exam.

Responsibilities regarding outgoing R5s from GIM

  • Remind R5s to finish their schedules to the end of the ear
  • Cross reference the master schedule to the resident's individual schedule

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