Postgraduate Medical Education Committee

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Committee
Name: Postgraduate Medical Education Committee
Chair:
Function: Discussions with Department of Internal Medicine Program Directors (D-PGME Meetings)

The University of Manitoba's Department of Internal Medicine currently sponsors 15 accredited postgraduate training programs for residents in the following medical specialties or subspecialties:

In compliance with the accreditation guidelines of the Royal College of Physicians and Surgeons of Canada, the day-to-day operation of each program is supervised by a designated Program Director and a Resident Training Committee. The role of the Postgraduate Medical Education Committee within the Department of Internal Medicine is to provide direction and support for these 15 Program Directors and Resident Training Committees, to help promote the highest standards for postgraduate medical education within the resident training programs, and to help ensure the limited resources for postgraduate education within the department are used effectively.

Chair

Program Director, Postgraduate Medical Education

Membership

The Postgraduate Medical Education Committee is made up of the Program Director from each of the 15 accredited resident training programs within the Department of Internal Medicine, and chaired by the Director of Postgraduate Education for the department. The committee also includes the Departmental Representative on the Faculty Postgraduate Medical Education Committee and the Chair of the Department of Internal Medicine. The complete make-up of the committee is summarized below:

The Program Director for any new postgraduate resident training program within the Department of Internal Medicine, recognized by the Royal College of Physicians and Surgeons of Canada, will automatically become a member of the committee. Other faculty members and trainees will be invited to participate in committee activities as required.

Reporting Structure

The committee is an advisory body to the Department Head through the Program Director, Postgraduate Medical Education and the Executive Committee.

The committee is also an advisory to the Associate Dean, Postgraduate Medical Education through the Faculty Postgraduate Medical Education Committee.

Specific Duties and Responsibilities

The specific duties and responsibilities for the Departmental Postgraduate Medical Education Committee can be summarized as follows:

A - Program Development

The committee is responsible for ensuring that each postgraduate resident training program within the Department of Internal Medicine is compliant with the accreditation guidelines of the Royal College of Physicians and Surgeons of Canada, and provides the best educational and training experience possible, within the limits of the resources available. As part of the process the committee will ensure that each resident training program:

  • has clearly defined and up-to-date educational goals and objectives
  • has adequate facilities, personnel and support services to function effectively
  • uses, effectively, the patient care and educational resources available at the two major teaching centres
  • are administered effectively, efficiently and fairly.

B - Resident Selection

The committee is responsible for assigning all MATH-funded training positions allocated to the Department of Internal Medicine, to the various resident training programs within the department. The committee will also assist each of the training programs in developing more effective methods of recruiting qualified trainees.

C - Resident Evaluation

The committee is responsible for ensuring that each resident training program within the Department of Internal Medicine, has effective policies and procedures for evaluating the performances of trainees. In the event that a resident wishes to contest an evaluation, the committee will also provide a formal appeal mechanism, or if necessary refer the evaluation and appeal to the Faculty PGME Committee for review. Here is a link to the PGME Appeal Policy: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/policies.html#appeals

The department will also ensure that each resident training program has effective procedures for evaluating the performance of faculty members, in accordance with the rules and regulations of the department and Faculty of Medicine faculty evaluation process.

D - Program Evaluation

The committee will be responsible for ensuring that each resident postgraduate teaching training program has effective ongoing program evaluation procedures, as required by the Royal College of Physicians and Surgeons of Canada. As part of this responsibility, the committee will delegate one representative to participate as a member on internal review survey teams established by the Faculty Postgraduate Training Committee, to evaluate resident training programs within the department.

E - Research

The promotion of research is a major priority for Postgraduate Training Programs within the Department of Internal Medicine. The committee therefore has a responsibility to assist individual programs within the department in carrying out this mandate by encouraging broad participation in Resident Research Day.

F - Resident Counseling

The committee will be responsible for ensuring that each Resident Training Program provides career counseling for all trainees, and that mechanisms are in place for ensuring residents have access to counseling or other support services when required.

G - Human Resource Planning

The committee will participate with individual Resident Training Programs and the Chair of the Department of Internal Medicine in human resource planning to help ensure that the needs of both the trainees and the health care system are being considered in planning postgraduate medical education activities.

Quorum

A quorum shall consist of five committee members. Members who are in contact by telephone shall also be included in a quorum.

Duties of Program Administrator assigned to the Committee

Monthly Duties of Program Administrator

  1. Check with committee chair to ensure meeting is still taking place on assigned date (usually the first Wednesday of the month), from 12:00 noon-1:00 p.m.
  2. Advise committee members of dates of upcoming meetings [Quite often meetings in August and September are cancelled]
  3. Solicit agenda items from committee members
  4. Generate final agenda for committee chair to approve
  5. Send final agenda and minutes of last meeting to committee
  6. Send calendar invite to meeting
☐ Ensure agenda is approved by chair first, as well as minutes of the last meeting
☐ Send e-mail with agenda and minutes of last meeting
☐ Do a calendar invitation to all attendees, and to Program Director, Postgraduate Medical Education, Dr. Pam Orr (Distribution group is Program Directors - Internal Medicine - DPGME Meetings)
☐ If no attendee at the Misericordia Health Centre, cancel that MBTelehealth booking (so as to not inconvenience the person who actually walks the cart over)

Since COVID-19 these meetings have been held via Zoom

Pre-COVID-19 Yearly Duties of Program Administrator

Meetings usually take place first Wednesday of each month

  • Book HSC GC434 VCU 11 (booked till March 1, 2021) [I tend to book both the room and TH till 1:30, as discussions quite often go past 1:00 p.m. and then get suddenly cut off when TH ends]
  • Book St. Boniface Hospital E5047 VCU 4 (booked indefinitely with Christine Sawatzky)
      • For July & August book an alternate room at SB (bc Summer Noon Rounds take place in E5047 each Wednesday in July and August), so for July and August use NG015 (VCU1) (you book it by booking TH), and ask for the room code [2040]
  • Book Misericordia Health Centre SDC Conference Room 3338W VCU2 (for Dr. Nancy Porhownik)
    • if linking Dr. Porhownik at Misericordia Health Centre, book Misericordia Health Centre Room SDC 333 (VCU2 55236) - contact person is Sheli Veilleux 204-788-8570 sveilleux@wrha.mb.ca - then the equipment gets delivered actually to SDC 368 (Dr. Nancy Porhownik's office) by Sheli, and then afterwards the equipment gets picked up by TH @ Misericordia Health Centre from SDC 368
  • If linking someone at Riverview Health Centre, book Classroom C - you must contact Sheena-Mae Cruz 204-478-6204 smcruz@rhc.mb.ca (not room booking calendar)
  • If linking someone at the Grace Hospital, reasonable room to use is Grace Hospital TLC Room M089/M091 VCU6 - book room first in Outlook calendar, then ask MBTelehealth to link up that room / VCU6
  • Book MBTelehealth for the monthly meetings for the full year (e-mail: schedule@mbtelehealth.ca) [booked till December 2019, needs to be renewed for January to December 2020], as well, remember to make it open registration


Policies

This committee deals with the following policies:

Related articles

Related articles:
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