Performance Review

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Policies
Policy: Performance Review
Policy Nr: Sec 02 - 07
Target Review Date: 2019-12-31
Main Stakeholder: Department Head


Introduction

Performance reviews are mandated by the Winnipeg Regional Health Authority Hospital Medical Staff By-Laws and by the University of Manitoba.

The Department of Internal Medicine has developed a number of tools to assess clinical workload, training effectiveness and research productivity.

All relevant information will be submitted on an annual basis by the Department.

Notes

The Department of Internal Medicine will conduct the performance review of its faculty members for the period of January 1 - December 31 to fulfill University policy requirements.

GFT members are reviewed annually and non-GFTs are reviewed biennially (years ending in odd numbers i.e. in 2020 for the 2019 year)

Process

(from the 2018 memo)

Task Completion Date
Send the following forms to each section member for them to complete and return to the Section Head:
  • Annual Performance Report: January 1st 2018 – December 31st, 2018
  • Annual Disclosure Form – Relationships with Private Sector Entities
  • Faculty must also include an updated CV
February 28th, 2019
Review the submitted items listed above (but not with the faculty member, that comes later)·
  • Complete the Performance Feedback Summary and Signature Form (Part A only)
April 30th, 2019
Arrange a meeting with the Department Head (204-787-7772) to discuss each section member’s performance including your own.

Submit your personal 2018 Report package to the Department Head's office two weeks prior to your meeting.

Bring each section member’s package of forms to the meeting (Do not send prior to the meeting).

May 31st, 2019
Schedule Performance Feedback meetings with each section member to review their performance and discuss future goals. The Department Head is not present at this meeting.
  • Complete Performance Feedback Summary and Signature Form (Parts A-C and obtain faculty member’s signature)
June 30th, 2019
After the Performance Feedback meetings, for your section, submit the following to the Department Head for each section member: *Annual Performance Report: January 1st 2018 – December 31st, 2018
  • Update CVs
  • Annual Disclosure Form – Relationships with Private Sector Entities
  • Performance Feedback Summary and Signature Forms
  • Performance Feedback Annual Report
June 30th, 2019
Arrange a meeting with the Department Head to discuss your own performance (using the package submitted by May 31st):Performance Feedback Summary and Signature Form (Signed) June 30th, 2019

Once all the sections have submitted their reports, the information will be compiled by the Department Head's office who will then submit a complete report for the Department of Internal Medicine to the Office of Academic Affairs, as required.


The Tools

  1. The Section Head completes the Annual Workload Evaluation using the Relative Workload Evaluation Scale. [Section Heads]] will be asked to review this information on an annual basis and are advised to submit any changes within 30 working days. These changes will be discussed with the Department Head.
  2. Resident Evaluation of Faculty - Biennial (every two years) reports are available to individual Faculty, Program Directors and Section Heads.
  3. Research Evaluation – For Faculty designated as having 25% or greater research protected time and who receive commensurate salary support. These reviews are to be conducted in accordance with policies and procedures established by the Department’s Research and Faculty Development Committee, a minimum of every five (5) years.
  4. Clinical Evaluation – Staff/patient interaction and compliance with (availability, punctuality, involvement in discharge planning, etc.). This tool will be completed by nursing and allied health staff team member.

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