Managing survey administrators in Limesurvey

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This page explains how to manage survey administrators in LimeSurvey CPD Tracking as part of CPD Tracking. There is a separate page about Managing participants in LimeSurvey.

Preliminary and related

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  • When a new employee or Program Administrator is hired and will be assigned Lime Survey duties, that hiring manager needs to contact Herman Aubel, Tina Tenbergen to set up the new employee with Lime Survey - ie, this has to be part of the on boarding process for new employees who will use Lime Survey
    • to some degree, so what is the checklist for that? Also, some people get this added to their plate later on, or have it removed when no longer in that role.
  • When a user is given access to LimeSurvey they should also be given access to the CPD Tracking drive

Process

  1. Click on “Configuration” (top rightish menu), then on “Manage Survey Administrators”
  2. Click on “Add user” (Top left)
  3. Enter Username, Email and Full name into the corresponding blank fields:
  4. Click on “Save”
  5. If the user was successfully created an "Add user - Success" message will show up next.
  6. Click on "Set user permissions"
  7. Check the checkboxes for “Central participant database” and “Surveys”. Leave “Use internal database authentication” checked.
    • No need to share the entire Participant Database to the newly created user since all the participants have been set to be shared to all.

in the background (database trigger)

Herman created a trigger to add every participant to every survey administrator. So every time someone adds a new participant the query is executed and the new participant is set to be shared to everybody.

Related articles

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