How to courier a letter or package

This page explains the process of sending items by courier for the department.

Permission to courier

• To eliminate unnecessary charges and to allow the manager to reconcile their operating cost centre budgets, staff must have permission to courier packages.

Preparation

• Gather the info you will need to know:
  • type of package you are sending, i.e. an envelope (size).
  • address of where it's going.
  • name of whom the letter/package is for.
  • phone number of individual is optional but preferred if you have it.
  • where it's being picked up from, e.g. Street and office

Ordering the courier

* Are the account numbers used in the next step the same or different?

* Is there a reason not to use the same courier for U of M shipping as for WRHA?

* Why would we have a list of couriers - are some better than others for certain things?

WRHA

What about non-local deliveries for WRHA?

• You will need to provide an account number, you can access this number from the Department Head's Administrative Assistant, or Natasha Passante or the Business Administrator.
• Contact the courier service T-Force Final Mile. You can access their phone number from Department Head's Administrative Assistant, or Natasha Passante or the Business Administrator.

* the phone number is also at the link provided; is there a reason to even suggest three people you could contact for it? And if it wasn't at the link, wouldn't we just put it here?

U of M

What about non-local deliveries for U of M?

• You will need to use Sierra Courier. You can place orders through the Admin to Department Head, Systems Analyst or the Systems Support Analyst. Step by step instructions are online and manuals are given to those who have access. Access is limited to these users to allow ease of reconciling operating cost center budgets. As noted above, staff must have permission to courier packages. Please provide to them the same information as listed above in 'Preparation'

Getting package ready for pickup

• On a post-it note, write the courier service name and pick-up, along with the order number received in the previous step and place it on the letter or package.

Recipient in secure area

I have sent packages to the Business Administrator's desk in the past because couriers have difficulty delivering to the secure area where my desk is. Do we want to mention that here, have a different suggestions, or not say at all?