Hospitality expenses

Policies
Policy:	Hospitality expenses
Policy Nr:	Sec 08 - 11
Target Review Date:	2020-12-04
Main Stakeholder:	Managing Director

Faculty members may incur costs when hosting visitors to Winnipeg, or special guests (non-faculty/non-residents) while traveling away from Winnipeg.

Hospitality / entertainment expenses must be directly related to a Department of Internal Medicine business purpose (examples of visitors or special guests include: people being recruited to the university, potential residents, grand round speakers or guests completing section External Reviews.)

Meals

Per diem allowances do not apply in this case - actual costs (meals with receipts) are required. Meals, food and beverages (including alcoholic beverages) for each individual in the party may be reimbursed, to a maximum of $100CDN per person, including tax and tips (~$75CDN before taxes and tips).

Only include those participants directly relevant to the event. An explanation for the hospitality claim and a list of attendees must be included.

Faculty are free to spend additionally using personal funds - however the daily reimbursement will be the maximum of $100CDN per person attending the event.

Event payments are capped at five people (maximum four faculty members).

Gifts

Reimbursement for gifts for visitors in lieu of honorarium are acceptable. Purchase of gifts for staff or their families will not ever be reimbursed.

CaRMS Match

Some programs may host social evenings for candidates, during their CaRMS match process. The Department of Internal Medicine will pay, using practice plan funds.

Food and beverages (excluding alcoholic beverages) for each individual in the party may be reimbursed, to a maximum of $35CDN per person, including tax and tips (~$25CDN before taxes and tips).

Only include those participants directly relevant to the event. An explanation for the hospitality claim and a list of attendees must be included.

Faculty are free to spend additionally using personal funds - however the daily reimbursement will be the maximum of $35CDN per person attending the event.

For CaRMS matches - no expenses for alcohol will be paid for or reimbursed.

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