|Information System Info|
|Main Contact:||Aurora finance helpdesk|
|WRHA / U of M Network:|
EPIC is the EProcurement tool the University of Manitoba uses, a part of Aurora Finance. This web-based tool allows for paperless purchasing of goods and services. EPIC is tied into BANNER and FAST in that once an approval of a purchase requisition takes place, funds are electronically committed to a FOAP.
See Procurement at U of M for info on how to use this system.
Setting up a new employee in EPIC
- University Employees
- Non U of M employees
- Ensure individual has a UMNetID. If they don't, have one created. See Arrange for computer access at U of M
- If the individual already has a UMNetID, please email the IST servicedesk [here] and cc the sponsor to ask them to add EPIC access and Aurora-INB access to the account. You would reference this number when you email Aurora Finance the form.
- Fill in the form. You would fill the user's name, their Employee # (if they have one, in certain circumstances they would: see VIP). Fill in their UMNetID, and their email, as well as their Faculty/Unit.
- Under the EPIC section, click on Requester. It is very unusual, except in the case of obtaining access for a Physician Services Manager, Managing Director or Finance Manager, to click on Approver. One "should" NOT be a requester and an approver, as due diligence will not be performed. If one is an approver, they must have signing authority, see Requesting access to administer financial accounts at the University of Manitoba.
- Have the user sign the form and fill in the date and their place of employment.
- Under Faculty/Unit Authorization, type in the Managing Director's information and have them sign it.
- Send the form to Aurora_Finance@umanitoba.ca, and give them the incident for the creation of the sponsored account-see Arrange for computer access at U of M.
Cancelling an employee's access to EPIC
- Access to EPIC is cancelled by filling out the following form.
- If the user has signing authority, this form MUST be filled out.
- If the user is leaving the Department, please follow the instructions here: Terminating Computer Access at U of M.
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