Difference between revisions of "VIP"

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===Setting up a new employee in VIP===
 
===Setting up a new employee in VIP===
#Ensure individual has a [[UMNetID]]. If they don't, have one created. See [[Arrange for computer access at U of M]].
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*Ensure individual has a [[UMNetID]]. If they don't, have one created. See [[Arrange for computer access at U of M]].
##For Non-U of M Employees, use the form called [[http://umanitoba.ca/admin/human_resources/services/hris/media/Non-UM_Employees_Systems_Access_Request.pdf Non-U of M Employees System Access]] and the form called the PIF form. Right now as at July 27th, 2018 you should get both forms from Beniamino Di Geronimo <Beniamino.DiGeronimo@umanitoba.ca>.
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**For Non-U of M Employees, use the form called [http://umanitoba.ca/admin/human_resources/services/hris/media/Non-UM_Employees_Systems_Access_Request.pdf Non-U of M Employees System Access] and the form called the PIF form. Right now as at July 27th, 2018 you should get both forms from Beniamino Di Geronimo <Beniamino.DiGeronimo@umanitoba.ca>.
##For U of M employees, fill in the form called [http://umanitoba.ca/admin/human_resources/services/hris/media/UM_Systems_Access_for_UM_Employees.pdf VIP Access]. On the form, pitfalls to watch out for:
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**For U of M employees, fill in the form called [http://umanitoba.ca/admin/human_resources/services/hris/media/UM_Systems_Access_for_UM_Employees.pdf VIP Access]. On the form, pitfalls to watch out for:
###Please ensure you choose the proper box for "user's area versus the Department (unit)": Positions within user's area only - This would give access to positions with the department/program which the employee works in only. (If someone performs administrative functions on behalf of employees in a Faculty office but not any of the associated department, this is the option to choose); All Positions within and reporting to the unit's area
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***Ensure you choose the proper box for "user's area versus the Department (unit)": Positions within user's area only - This would give access to positions with the department/program which the employee works in only. (If someone performs administrative functions on behalf of employees in a Faculty office but not any of the associated department, this is the option to choose); All Positions within and reporting to the unit's area
###Have the Non-U of M Employees System Access form signed by the user as well as the [[Managing Director]]. The PIF form is only signed by the user.
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***Have the Non-U of M Employees System Access form signed by the user as well as the [[Managing Director]]. The PIF form is only signed by the user.
#Send the forms to Beniamino.DiGeronimo@umanitoba.ca for now (as of July 27, 2018) instead of hris@umanitoba.ca, along with the Payroll Groups the person needs access to.
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*Send the forms to Beniamino.DiGeronimo@umanitoba.ca for now (as of July 27, 2018) instead of hris@umanitoba.ca, along with the Payroll Groups the person needs access to.
#If the individual is not on the [[U of M IST]] network they require access to the [[VIP Terminal Server]]
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*If the individual is not on the [[U of M IST]] network they require access to the [[VIP Terminal Server]]
  
 
=== Cancelling an employee's access to VIP===
 
=== Cancelling an employee's access to VIP===
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[[Category:UofM IT System]]
 
[[Category:UofM IT System]]
 
[[Category:UofM IT System Application]]
 
[[Category:UofM IT System Application]]
 
===Getting access to {{PAGENAME}}===
 
 
===Removing access to {{PAGENAME}}===
 
 
 
{{InfoSystemFooter}}
 

Revision as of 12:27, 2020 January 16

Information System Info
Information System: VIP
Path/URL:
Main Contact: Systems Analyst
WRHA / U of M Network:
Access Form: No


The U of M's HR system


  • SMW

Old style inline, don't mess with a working system

  • Cargo


  • Form


  • Categories:

Setting up VIP

What is VIP

VIP is a University of Manitoba system which is used to administer human resources, benefits and payroll.

The Systems Analyst would fill out the forms for access and termination to VIP. If the Systems Analyst is away, please follow the following process(es):

Setting up a new employee in VIP

  • Ensure individual has a UMNetID. If they don't, have one created. See Arrange for computer access at U of M.
    • For Non-U of M Employees, use the form called Non-U of M Employees System Access and the form called the PIF form. Right now as at July 27th, 2018 you should get both forms from Beniamino Di Geronimo <Beniamino.DiGeronimo@umanitoba.ca>.
    • For U of M employees, fill in the form called VIP Access. On the form, pitfalls to watch out for:
      • Ensure you choose the proper box for "user's area versus the Department (unit)": Positions within user's area only - This would give access to positions with the department/program which the employee works in only. (If someone performs administrative functions on behalf of employees in a Faculty office but not any of the associated department, this is the option to choose); All Positions within and reporting to the unit's area
      • Have the Non-U of M Employees System Access form signed by the user as well as the Managing Director. The PIF form is only signed by the user.
  • Send the forms to Beniamino.DiGeronimo@umanitoba.ca for now (as of July 27, 2018) instead of hris@umanitoba.ca, along with the Payroll Groups the person needs access to.
  • If the individual is not on the U of M IST network they require access to the VIP Terminal Server

Cancelling an employee's access to VIP

  • If only VIP access is to be removed, to terminate access, please email the HR Systems Analyst, Geoffrey Hui Geoffrey.Hui@umanitoba.ca
  • If user accessed from outside of the U of M IST network, also cancel VIP Terminal Server.
  • If the user is leaving the Department, please follow the instructions here: Terminating Computer Access at U of M

Roles using this information system

(automatically populated from Role's pages, edit there to change)

Processes

(automatically populated from call to Template:InfoSystem, edit whole page to change)

Related Articles

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