Zoom

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Information System Info
Information System: Zoom
Path/URL: N/A
Main Contact: Systems Analyst
WRHA / U of M Network:
Access Form: No


ZOOM is a web based video, audio, collaboration and chat program

Education Requirement

https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

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Old style inline, don't mess with a working system

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Internal Medicine Zoom Account Booking

Note: Anyone other than the Accuro Clinic Support Team, Methods, Standards and Innovation Team or staff on C4, requests for all bookings must be vetted by the Physician Services Manager and the Systems Analyst or Systems Support Analyst.

When booking with the intmed@umanitoba.ca account, please follow these instructions:

  1. Sign-in
  2. Prior to booking a meeting, do this:
    1. Click on Meetings
    2. By default, the Zoom interface should display upcoming meetings. If it doesn't, click on upcoming meetings.
      1. Check for conflicts prior to booking your meeting.

Who Books Zoom?

Contacts

Education Meetings: Allergy & Clinical Immunology-Lisa Wirth

Cardiology-Kathy van Der Vis

Core-Janet Labarre

Core-Cherie Marynowski

Critical Care Medicine-Kathy Nowak

Dermatology-Tammy Posillipo

Endocrinology/Metabolism-Eli Miranda

Gastroenterology-Melissa Franzmann

General Internal MedicineMelissa Franzmann

General Internal Medicine-Cherie Marynowski

Geriatric Medicine-Melanie Loyola

Haematology/Oncology-Melissa Blonjeaux

Infectious Diseases-Kathy Nowak

Nephrology-Deb Stratton

Neurology-Marie Field

Palliative Care-Kathy Nowak

Physical Medicine & Rehabilitation-Lisa Wirth

Respiratory Medicine-Holly Thibert

Rheumatology-Marie Field

Rheumatology-Melissa Blonjeaux

Using Zoom to Schedule a Meeting

  1. Go to the Zoom website: https://zoom.us
  2. Login
  3. Click on Schedule a Meeting in the upper right
  4. Enter the topic
  5. Under When, Choose the date by clicking on the calendar icon and then choose the Starting time
  6. Under Duration, Choose the how long the meeting is
  7. Under Time Zone, make sure that Central Time (US and Canada)/Winnipeg is chosen, or choose it
  8. Under Meeting ID, Click on "Generate Automatically"
  9. Click on Meeting password. Make sure to share this password with the other participants.
  10. Under Video, make sure Host and Participant are checked on
  11. Under Audio Click on Both
  12. Change Dial In to Canada and remove USA
  13. Make sure "Enable waiting room" is checked off
  14. DO NOT check off "Enable join before host"
  15. A URL will be generated and copy the URL by clicking on "Copy the invitation". When you do so, you will be given the meeting number, the URL and telephone numbers participants can dial into. DELETE THE TELEPHONE NUMBERS AND DO NOT PROVIDE THEM TO PARTICIPANTS. THERE IS A CHARGE FOR THIS.
  16. The URL will look something like "https://zoom.us/j/979496565?pwd=Zlg2aUlscnU4RzFRbm03ZDZUWGFydz09"
  17. Reminder do not record video, it's stored in the cloud on a US server

Assigning an Alternate Host

  1. when booking a meeting, there will be an "Alternative Hosts" option at the bottom - enter email of the person who will be assigned the host
  2. This requires a paid account (provided to Sec 3's by the Department); if you do not have a paid account, you can contact one of the Secretary 3's to set-up

Sending out the Invitation

  1. Since not everyone has a camera or a microphone on their desktop, they should download the Zoom app in advance of the meeting from the Google Play Store (Android phones) or Apple App Store (Iphones).
  2. Copy and paste the invitation and send it out by email together with the meeting number (see above example) to enter on their phone. Make sure to also email the meeting password if you chose that option.
  3. The participant (viewer) would click the Zoom App on their phone and then click on "Join a meeting." They would then enter the meeting number and click on Join Meeting. If applicable, they would enter the meeting password.
  4. The presenter should use the URL to join the meeting and they should use a laptop with a Webcam/microphone. If you don't have a webcam/microphone, contact your Program Administrator or Secretary to borrow one.

Sample Email sending out Invitation

  1. Meeting time and date
  2. Meeting URL
  3. Meeting number
  4. Telephone numbers to dial into in case participants don't have the phone app or don't have computers with speakers
  5. Meeting password
  6. Sent out separate instructions to the viewers and the presenter, see below. For viewers and presenters, make sure to send a link to this Wiki page for instructions.

For Presenters (Hosts): How to Share your Powerpoint Presentation in Zoom

  1. Login with the host credentials.
  2. Click the Zoom App, then click on "Join a meeting." Enter meeting number and click join meeting. Enter meeting password.
  3. Open your presentation in PowerPoint.
  4. in Zoom, click the Share button
  5. In the window that opens, click Powerpoint to select it
  6. For presentations containing narration, sound, or video check the Share computer sound box.
  7. If your computer prompts you to install the Zoom audio device, do so.
  8. Click the Share button
  9. In PowerPoint:
    1. Go into Slide Show Mode
  10. When the presentation is done, click on the stop share button
  11. If you don't have a webcam/microphone, then share your presentation as per above then phone in to the telephone number provided to you
  12. If you have an Olympus device, you can use it as a Microphone and Speaker in Zoom, see below

For Viewers

  1. Click the Zoom App, then click on "Join a meeting." Enter meeting number and click join meeting. Enter meeting password.
  2. Download the phone app on your phone if you don't have speakers on your PC
  3. You can also use the telephone # provided to phone in so that you can hear and talk

Using Olympus (Dictation Device) as microphone and speaker in Zoom

  1. Make sure that the Olympus DVR is connected to the computer.
  2. Open Zoom App on your Desktop.
  3. Select “New Meeting”
  4. On the bottom left corner between “Mute” and “Start Video”, select the ^ icon.
  5. Under “Select Microphone” make sure “Microphone (Microphone Control (DVR))” is checked.
  6. Under “Select Speakers” make sure “Speakers (Speaker Control (DVR))” is checked.
  7. The Olympus DVR will be the computer microphone and speaker.


Roles using this information system

(automatically populated from Role's pages, edit there to change)

Processes

(automatically populated from call to Template:InfoSystem, edit whole page to change)

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Getting access to Zoom

Removing access to Zoom

Roles using this information system

(automatically populated from Role's pages, edit there to change)

Processes

(automatically populated from call to Template:InfoSystem, edit whole page to change)

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Roles using this information system

(automatically populated from Role's pages, edit there to change)

Processes

(automatically populated from call to Template:InfoSystem, edit whole page to change)

Related Articles

Related articles: