Difference between revisions of "Use AutoCorrect to re-use text snippets in Word"

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(Created page with "If you have little chunks of text (eg your full mailing address or your full title) you use all the time, and you want to make them easy to add to a document, you can use the...")
 
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Latest revision as of 17:14, 2020 February 13

If you have little chunks of text (eg your full mailing address or your full title) you use all the time, and you want to make them easy to add to a document, you can use the QuickParts functionality.

Setting up an AutoCorrect entry

  • enter the snippet you want into a Word document and highlight it
  • under the File tab, options, proofing, AutoCorrect Options
  • under "replace text as you type"
    • enter a name, or short bit you want to type, in left column (the shorter the quicker to use, but don't make it a regular word because every time you try to use that word it will be replaced with the snippet... )
    • leave the right column alone, it will show the beginning of your snippet
  • click OK

Using the AutoCorrect entry =

  • type the name you gave above and then space, and your snippet will appear; you can then edit that snippet like any normal text

Bonus tip - make managing these more easily accessible

Add the AutoCorrect options to your Quick Access Toolbar in the top left corner of Word.

  • click the down arrow under a line in the top left corner to show "Customize Quick Access Toolbar", then click "More Commands"
  • under "Choose commands from:", choose "All Commands"
  • click on "AutoCorrect Options" with the lightening icon in the panel on the left
  • click the "Add" button to move it to the right
  • click OK

Of course you can add any other functionality you want to the quick bar the same way.

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